With MAF Cloud, commodity trading businesses can seamlessly integrate the front, middle and back office activities to manage their physical commodities trading transactions, cargo & vessel operations and shipping logistics efficiently. The lifecycle of physical trades and deals can be monitored closely, beginning from the contractual and execution phase to the risk monitoring and settlement phase. This allows you and your team to collaborate on trade contracts and manage your paper and physical trading books/portfolios, and monitor their performance, positions, settlement and risks exposure according to your business requirements efficiently.

The features include:

Capturing, recording and monitoring of physical trades, deals, trade executions and pricing strategies
Providing auto-calculations of P/L positions and inventory management
Performing hedging through paper trades to mitigate associated risks
Organising and managing of paper and physical trades in portfolios to monitor P/L positions and exposures
Generating of quantitative analysis models such as Position Matrix and VaR model to monitor portfolio performance and risks

To access the 'Physical Trade' page, click 'Trade' from the navigation sidebar on the left, followed by 'Physical Trade'.

TABLE OF CONTENTS:

Managing Physical Trade Table

All physical trades created will be displayed in the 'Physical Trade Data' table.

There are 5 tabs to select from:

TRADES: Manage your trades and their associated trade executions.
DEALS: Display the details of your deals and their associated trades.
TERMS DETAILS: Manage the details of your term contracts.
SHIPPING INSTRUCTION: Display the details of shipping instructions.
EXPENSES & INCOMES: Display the details of your expenses and incomes.
PAYMENT RECORDS: Display the details of your payment records.
BULK TRADES UPLOAD: Upload physical trades in bulk.
PHYSICAL PRICING SETTINGS: Pre-set pricing index for physical trades.

*Manage = Create, update, view and delete

Several functions are available to assist in the selection of physical trade data:

Search bar: Search for keywords in the search bar for relevant data to be displayed.
Table Headers: 'Sort' and 'Filter' data using the functions in the table headers (Please refer to Table Settings for table functionalities).
Rows per page: Select to show the number of rows to be shown per page.

1. TRADES TAB

Viewing Physical Trades Table

To access this section, click on 'Trade', following by 'Physical Trades' from the navigation sidebar on the left. Click on the 'TRADES' tab at the top of the page to access this section.

Various information on each of your trades is provided in the table. You may refer to the List of Definitions: Trades page for a list of definitions for the column headings.

Note: Only Remarks and Doc Date are editable directly in the table.

Note: 'Outstanding Qty' with any value above "0" infers that the trade is un-settled (no title transfer date - title of goods has not been transferred or received). So if the trade has been settled/completed, you will need to input the 'Title Transfer Date' in trade execution page for the 'Outstanding Qty' to be displayed as "0". Please note that 'Outstanding Qty' cannot be negative.

To add a new physical trade, click '+ New Trade' and you will be directed to Creating New Physical Trade(s).

To delete your trade, tick the checkbox of the trade and click 'Delete Row'.

Please note that certain columns can be edited directly in the physical trade table; namely:

Spec 质量标准
Incoterm 交货方式
Port/WH Name 交货地 (Please note that if you have set up warehouse data in Settings>Company Data>Warehouse, you will not be able to free key in this column, unless you remove all data in the Warehouse table. You will only be able to select Port/WH Name from the data you have included in the Warehouse table)
Delivery Rule 交货期限
Doc Date 原件归档

Bulk-Rellocate Deals

You can now bulk-reallocate a deal into a new or existing deal by ticking the trade and clicking on “Reallocate” and input the deal number. Please note that you can only bulk reallocate trades (tick trades) with the same deal number at any one time.

If you reallocate the deal into an existing deal, the deal's MTM pricing details will follow that of the new deal, but the Benchmark pricing details remain the same.
If you reallocate into a deal which has one trade but without pricing, the MTM will use the selected trades' MTM
After reallocating into a deal, the existing deal if empty, will be auto deleted
After reallocating, any related expense & income item will be allocated with the trades into the new deal.
If the existing deal has no pricing and you reallocate into another deal with no pricing, the MTM will be empty as well

Under 'Actions' in the table, click the 'Settings' button (represented by a 'gear' icon) in each row to display all types of functions.

A. Edit/View

Clicking this button will direct you to edit or view your physical trade. Follow through the steps to modify your data and click 'Submit' to save the changes.

Please note that the system will auto keep edited data (if page is not saved) when click on Next button or Edit Specifications button, so when return back to the page, data will not be reset to original

Please note that if Actual Quantity in trade execution has been input, you will not be able to modify any of the data in the Benchmark pricing page, except if the selected pricing mode is FORMULA where you will be able to modify the formula related functions only, and cannot change these data.

B. Add Deal Trade

Clicking this button will direct you to add a deal trade to your physical trade.

This allows you to add additional trades within the same deal, to add to or close off your existing physical trades, for example if original physical trade is listed as 'Purchase', then adding a deal trade will automatically switch to 'Sell'. Creating new trades will automatically generate a deal in the 'DEALS' tab and adding a deal trade will join the existing deal. You may refer to DEALS for more details on how you can monitor your outstanding deals and the associated profit and loss.

Add Deal Trade will duplicate the following fields:

Contract No. (No)
Contract Type
Trader
Counterparty Ref No.
Trade Mode
Broker (No)
Broker Ref No. (No)
Trade Date
Entity of Contract
Purchase/Sale
Counterparty (No)
Product
Category
Specification
Unit
Option
Quantity+Tolerance
Pricing Description (No)
Conversion Factor (No)
To Unit (No)
Credit Term
Payment Term
Days
Specifications Calculations (WMT, DMT, FE%, MOIS%)
Incoterm
Port/WH Name
Shipping Month/Year
Remarks

Deal ID, Deal No. and Deal Currency will follow the selected deal's details and will be uneditable.

Please note that Specifications (WMT, DMT, FE% MOIS%) can only be duplicated by selecting the Contract No. in the specifications page. Please refer to Iron Ore Product Group - Specifications to learn more.

The steps are the same as Creating New Physical Trade(s) and you can click 'Submit' when done.

C. Hedge

Clicking this button will direct you to create a new paper trade to hedge your physical trade exposure. The steps are the same as Creating New Paper Trade(s). When you click Add Row, the Portfolio, Category and Trader (if filled in physical trades) will be auto-filled. You can click 'Submit' when done.

D. Edit/View Trade Execution

Click on the Edit/View Trade Execution button will direct you to the 'Physical Trade Execution' page. This allows you to add/edit/view associated physical trade execution to record and monitor the execution of your trades.

To add new trade execution, click on 'Edit/View Trade Execution' and you will be directed to the trade execution page. Click on 'Add New Trade Execution' to open a new trade execution section.

New columns update:

LC Issuing Date 开征日期
Presentation Period 交单期
- sample data: within 14 days after LC issuing date/BL date
Change DP/LC Sub Date: to LC Issuing Date

The Product Group (shown after Trade Type in General Information section) you chose earlier in the physical trade page will affect the fields here as well, where the fields in the physical trade execution page will be adjusted accordingly to the product group you select:

Default (all fields will be displayed as per normal)
Iron Ore (includes all fields in default layout except Laycan Period, all items from Show LoadPort and Show Disport, and Claims Details)

Once you select, the Product Group will remain as your selection until you change. You may return to the physical trade's page by clicking on the Edit/View button in Physical Trade table and change the product group, and the fields to be filled in physical trade page and physical trade execution page will be adjusted accordingly.

If you only have 1 trade, the pricing block will auto-select that trade. If you have multiple trades, you will need to select each trade in the pricing block in each trade execution panel (click 'Add New Operation Execution at the bottom of the page).

Select the pricing block and fill in the details required for the execution of your trade accordingly. All fields are optional. To delete the trade execution, click on the 'Delete' button at the bottom of each trade execution.

Once done, click 'Save' at the bottom of the page to save the trade execution details and the trade execution will be appear in the Trade Execution List table in the Physical Trades page.

Auto-fill Title Transfer Date

To auto-fill your trades' Title Transfer Date with their Trade Date, click on AUTO TTD above the Trade Execution table and all the trades with no Title Transfer Date will be auto-filled with their Trade Date. Click on Save Changes to bulk-update successfully.

EDIT TRADE EXECUTION DETAILS

You may edit certain columns directly in the table; namely:

Trader
Category
Product
Contract No.
Contract Quantity (If have actual quantity, cannot edit contract quantity in edit physical trade page, but can edit contract quantity directly in trade execution table)
Title Transfer Date
Estimated Price
Provisional Price
Actual Price
Actual Quantity (If have actual quantity, cannot edit contract quantity in edit physical trade page, but can edit contract quantity directly in trade execution table)
Premium
Exchange Rate
Custom Tax Rate
Pricing Date
Pricing Contract
Execution No.
Counterparty Ref No.
Spec
Payment Date
Remarks
~~Port~~
~~Inco Term~~
~~Delivery Rule~~
~~Doc Date~~

Otherwise, you may bulk upload the details by clicking on 'Bulk Exe Update' and either input the new details manually or click on 'Download Template' to download the template, fill in the details and upload the file. The trade execution details will be auto-replaced by the new details you have submitted.

Please be reminded to upload the correct language version of the file into the system. For instance, if you are using the English version in the system, you will be required to upload the file with the English headers.

Note: If you leave the details empty in any column in the bulk exe update page, the system will take it as the field is empty and will replace your current fields. So please ensure the fields are filled and not keep them empty as necessary.

Trade with Fixed Price do not need to fill in Estimated Price.

The AUTO TTD checkbox is ticked by default. If ticked, the Title Transfer Date column will not appear in the Bulk Exe Update table so Title Transfer Date will not be updated (any existing Title Transfer Date of the trade will remain unchanged). If unticked, Title Transfer Date column will appear in the table for you to fill in.

Editing of Contract Quantity in trade execution table and Bulk Execution Update table:

Can change Contract Qty in trade execution table and bulk execution update table even when Actual Qty is filled
Cannot change Contract Qty in trade execution table and bulk execution update table if the trade has multiple pricing blocks (eg 1000 MT split into 400 MT and 600 MT)

In the trade execution page,

Split Quantity: To split the quantity in the trade to allow each quantity to have its own trade execution, click on the 'Edit' button and key in the quantity to split out from the total quantity. A new pricing block with the split quantity will be generated. You will need to click on the 'Add New Operation Execution' button at the bottom to select the new pricing block to create its trade execution.

The following fields will generate values automatically:

'Pricing Block' will automatically be selected if you only have 1 pricing on your physical trade pricing page. Otherwise, you will need to manually select the pricing block to create its trade execution.
Provisional Value = 'Provisional Qty' * 'Provisional Price'
Final Price = Actual Price + Premium
Final Value = ('Actual Qty' or 'Converted Actual Qty') * 'Final Price' (quantity used will depend on the unit matched). Once you key in 'Actual Quantity', you will not be able to click 'Edit' to adjust the pricing quantity.
Full Claim Timebar = 'Demurrage Ref Date' + 'Full Claims Days'
Notification Timebar = 'Demurrage Ref Date' + 'Notification Days'
Q&Q Claim Timebar: 'Q&Q Claim Ref Date' + 'Q&Q Claim Days'
'Demurrage Rate' can be obtained directly from Demurrage.

Note: If your pricing mode is FIX, you do not need to update the actual price in the trade execution page as it will be displayed automatically. If your premium/discount pricing mode is FIX, you can only edit your premium/discount details in the pricing page, and not in the trade execution page. If you have already keyed in "premium/discount" amount in the pricing page, the "actual price" you key in the trade execution page should exclude the "premium/discount" to prevent double counting.

Inputting 'Title Transfer Date' will replace 'Trade Date' in PORTFOLIO page (under TRADES table). If 'Title Transfer Date' is removed, the original 'Trade Date' will be displayed. 'Title Transfer Date' cannot be after Today's Date.

Note: Title transfer date cannot be earlier than the physical trade date and cannot be after today's date.

Note: If ACTUAL QUANTITY, ACTUAL PRICE and TITLE TRANSFER DATE are not filled yet, the cells will be in red to remind you to fill in to settle the trade fully.

QTY DSP (Quantity Discrepancy) column: Sometimes, in one deal, buy and sell actual qty could not be 100% matched, e.g, bought 1001 MT, and sold 1001.2 MT (sometimes, weight could be changed due to some reasons like package changes, transportation issue etc). But for the system, it does not know if it is real difference or key wrongly, so it shows DEAL QTY DSP (dsp = discrepancy) for user to double check.

Shows Deal Qty Dsp column in red will indicate either:

Actual qty of purchase and sale contract is not equal, so prompts user to check, or
Actual qty of either purchase or sale contract is filled in, but not closed yet as either corresponding sale or purchase is not available yet. Will show in red as long as one trade has actual qty

if 1 trade does not have actual qty, system will not check so will not be in red

This issue only comes when user fills up all the key information and we do final check for them to make sure the trade is done

CURRENT LOGIC:

If the contract is not sold yet, P/L will remain as unrealised P/L, even when TITLE TRANSFER DATE is input. So once contract is sold, it will be closed and P/L will be realised P/L
To close a contract, ACTUAL PRICE and TITLE TRANSFER DATE must be input
Only contracts with the same CATEGORY can close each other
For contracts under the same CATEGORY, sales contract must have TITLE TRANSFER DATE and ACTUAL PRICE to close purchase contract; purchase contract will be closed on a FIFO basis; CLOSE DATE of the closed contract will be the same as the sales contract's TITLE TRANSFER DATE
HEDGE RATIO, POSITION MATRIX and PHYSICAL TRADE INVENTORY app will only show outstanding positions. If ESTIMATED PRICE or ACTUAL PRICE is input, the contract will not show in the app
WMT, DMT, FE% and MOIS% will automatically be displayed in the table once Specifications are filled
Formula Name and Formula will automatically be displayed in the table once Formula pricing is filled

In VIEW PORTFOLIO page,

If ACTUAL PRICE has been input but 'Title Transfer Date' is still empty, it will be considered as an OPEN POSITION (trade will appear in OPEN POSITION table) and PRICED IN will be TRUE.
If ACTUAL PRICE has not been input but 'Title Transfer Date' is filled/not filled, it will be considered as an OPEN POSITION (trade will appear in OPEN POSITION table) and PRICED IN will be FALSE.
If ACTUAL PRICE has been input and 'Title Transfer Date' is filled, it will be considered closed and the trade will appear in the CLOSED POSITION table and PRICED IN will be TRUE.
If ESTIMATED PRICE has been input but ACTUAL PRICE is not input, and 'Title Transfer Date' is filled/not filled, it will be considered as an OPEN POSITION (trade will appear in OPEN POSITION table) and PRICED IN will be TRUE.
In short, the trade will only be considered CLOSED if the ACTUAL PRICE and TITLE TRANSFER DATE are filled. Otherwise, the trade will remain in the OPEN POSITION table as unrealized P/L.
Once MTM positions are closed, they will not be shown in the CLOSED POSITIONS table and will only show in TRADES table

Note: ESTIMATED PRICE can only be filled if the pricing mode is not FIX; namely, FLOAT, WMA and SPOT.

VIEW TRADE EXECUTION LIST TABLE (CALCULATIONS)

The columns will be auto-reflected once inputs are available:

PRE-FINAL QTY = ACTUAL QUANTITY or CONTRACT QTY: If ACTUAL QTY has been input, ACTUAL QTY will be displayed. Otherwise, CONTRACT QTY will be displayed instead.
PRE-FINAL PRICE = (ACTUAL PRICE or ESTIMATED PRICE) + premium: If ACTUAL PRICE is input, ACTUAL PRICE will be displayed. Otherwise, if ESTIMATED PRICE is input, ESTIMATED PRICE will be displayed instead. It will then be added with PREMIUM to form PRE-FINAL PRICE. If both ACTUAL PRICE and ESTIMATED PRICE are not input yet, this field will remain empty
PRE-FINAL PRICE BEFORE TAX: PRE-FINAL PRICE/(1+tax rate) or CARGO VALUE BEFORE TAX / PRE-FINAL QTY
FINAL PRICE: ACTUAL PRICE + PREMIUM (if actual price has value)
CARGO VALUE = PRE-FINAL PRICE * PRE-FINAL QTY (this is offshore amount, sort of like purchase amount)
CARGO VALUE BEFORE TAX = CARGO VALUE * EXCHANGE RATE + CUSTOM TAX AMOUNT / (1+tax rate) eg cargo value before tax = cargo value (2k) * ex rate (5) + custom tax (10) [10010] / 1.05 (tax rate = 5%) = 9533.33
PRICED IN = TRUE (if actual price or estimated price has value), otherwise will be FALSE

Note:

If pricing mode of a trade is FIXED, its Estimated Price cannot be input
If pricing mode of a trade is FIXED, its Actual Price cannot be empty
If a trade has Premium, it can be 0.0 (can be edited) but cannot be deleted in the trade execution table
If Estimated Price and Actual Price are not input but Premium is input, Pre-Final Price will remain empty until Estimated Price and Actual Price are input

CARGO VALUE AMOUNT

To convert other currency into portfolio currency or deal currency, it will be divided by the exchange rate. If the product currency is eg CNY, then CARGO VALUE BEFORE TAX will divide by the exchange rate (will use input exchange rate, otherwise will use system exchange rate)

For example, if the product is LEAD, which is in CNY

eg exchange rate is 10; custom tax is 5

cargo value = actual qty * actual price = 5,000,000

cargo value before tax = 5,000,000 * 10 (ex rate) + 5 (custom tax) = 500,005

When trading company imports or exports cargo, there will be custom tax charge or refund by government, and they will be involved in currency exchange as well. So this information has to be input for accurate profit and loss calculation.

EXCHANGE RATE

For example USD/CNY:

1st currency is the currency of the product in the physical trade pricing page, which is also the currency for FINAL VALUE
2nd currency is the settlement currency of the create physical trade page (under PAYMENT DETAILS), which is USD by default.

If you input your own Exchange Rate on the trade execution page, it will replace the system’s exchange rate and provide calculations accordingly in Portfolio P/L Details model. Please note that the P/L calculations in View Portfolio page will continue to use system’s exchange rate and not use your own exchange rate.

CUSTOM TAX AMOUNT

Any amount input here will be added automatically into the EXPENSES & INCOME table to indicate an expense and in the OTHERS column in the Portfolio P/L Details model. When you input or edit CUSTOM TAX AMOUNT, the date in expense/income table will reflect yesterday's date by default.
The default currency is the settlement currency of the create physical trade page (under PAYMENT DETAILS)

3 WAYS TO SPLIT QUANTITY IN TABLE

Split quantity using pricing blocks in physical trade pricing page: Split quantity in trade to allow each quantity to have its own trade execution but physical trade details (eg counterparty) remain the same. This works the same as point 2. Click here to learn more.
- In physical trade pricing page, click on the '+ Add Block' button and key in the quantity. You will need to ensure that the total quantity in the pricing blocks in this page match the 'Quantity' in the previous page (click the 'Back' button at the bottom to go back to the previous page).
Split quantity using pricing blocks on trade execution page: Split quantity in trade to allow each quantity to have its own trade execution but physical trade details (eg counterparty) remain the same. This works the same as point 1.
- In trade execution page, click on the 'Edit' button and key in the quantity to split out from the total quantity. A new pricing block with the split quantity will be generated. Click here to learn more.
Split quantity using button in physical trade table: Split quantity in trade to allow allocation to different counterparties. Click here to learn more.
- In physical trade table, click on the 'Settings' button followed by 'Split Trade' and key the quantity to be split to the new counterparty.

E. Reallocate Deal

To reallocate a trade into another deal, under 'Actions' in the table, click the 'Settings' button (represented by a 'gear' icon) of the row and click 'Reallocate Deal'.

You can choose to fill in:

a. Existing 'Physical Deal No': Trade will be reallocated directly into the existing deal. Note: If the to-be-reallocated trade's pricing details (BENCHMARK & MTM) have been filled or empty and the trade is reallocated into an existing deal with an existing pricing details, the quantity and the pricing method (BENCHMARK) of the trade will remain but the pricing method (MTM) will follow the deal that it is reallocated to.

b. New 'Physical Deal No': Trade will be reallocated directly into the newly created deal (new deal number that you input).

'Physical Deal ID' will be automatically generated once you input the deal number. Click 'Confirm' when done and the trade will be allocated successfully into the deal.

F. Split Trade

To split the quantity of a single trade and allocate it to another 'COUNTERPARTY', under 'Actions' in the table, click the 'Settings' button (represented by a 'gear' icon) of the row and click 'Split Trade'.

Fill in the 'NEW SPLIT QTY' (quantity to be allocated to new counterparty) and the 'NEW SPLIT COUNTERPARTY' (new counterparty name) and click 'Confirm' when done. This will give rise to two trades with the same details but of the adjusted quantity.

There are 3 ways to split quantity of a trade:

Split quantity using pricing blocks in physical trade pricing page: Split quantity in trade to allow each quantity to have its own trade execution but physical trade details (eg counterparty) remain the same. This works the same as point 2. Click here to learn more.
- In physical trade pricing page, click on the '+ Add Block' button and key in the quantity. You will need to ensure that the total quantity in the pricing blocks in this page match the 'Quantity' in the previous page (click 'Back' button at the bottom to go back to previous page).
Split quantity using pricing blocks in trade execution page: Split quantity in trade to allow each quantity to have its own trade execution but physical trade details (eg counterparty) remain the same. This works the same as point 1.
- In trade execution page, click on the 'Edit' button and key in the quantity to split out from the total quantity. A new pricing block with the split quantity will be generated. Click here to learn more.
Split quantity using button in physical trade table: Split quantity in trade to allow allocation to different counterparties. Click here to learn more.
- In physical trade table, click on the 'Settings' button followed by 'Split Trade' and key the quantity to be split to the new counterparty.

G. Duplicate Trade

To duplicate a single trade, under 'Actions' in the table, click the 'Settings' button (represented by a 'gear' icon) of the row and click 'Duplicate Trade'.

Only the 'DEAL NO.' is a compulsory item and you can choose to fill in:

a. Existing 'DEAL NO'': Duplicated trade will be allocated directly into the existing deal. Note: If the duplicated trade's pricing details (BENCHMARK & MTM) have been filled or empty and the duplicated trade is allocated into an existing deal with an existing pricing details, the quantity and the pricing method (BENCHMARK) of the trade will remain but the pricing method (MTM) will follow the deal that it is allocated to.

b. New 'DEAL NO': Duplicated trade will be allocated directly into the newly created deal (new deal number that you input).

SHIPPING MONTH/YEAR: Input the shipping month/year for your duplicated trade if necessary.

DEAL CURRENCY: Input the deal currency

DUPLICATE PRICING: Tick the checkbox to duplicate the pricing details of the selected trade into your duplicated trade. If untick, the pricing details in your duplicated trade will remain empty for your manual input.

You can click the blue '+' button to add new row(s) to duplicate the selected trade multiple times, such as for different months (add multiple rows and key in the months) To delete the row, click the red 'X' button.

Note: If your selected trade has trade execution, duplicating the trade will also duplicate its trade execution for the duplicated trade.

If the original trade’s deal currency is USD, you cannot duplicate the trade and change to other currency eg CNY.

Original trade has exchange rate - Due to deal currency being USD, but pricing currency is CNY, so there may have exchange rate
When duplicate to a new deal with different currency eg CNY, but pricing currency is CNY, so there should not have exchange rate

Duplicate Trade: Will duplicate the following fields:

Contract Type
Trader
Counterparty Ref No.
Trade Mode
Broker
Broker Ref No.
Trade Date
Entity of Contract
Purchase/Sale
Counterparty
Product
Category
Specification
Unit
Option
Quantity+Tolerance
Pricing Description
Conversion Factor
To Unit
Credit Term
Payment Term
Days
Specifications Calculations (WMT, DMT, FE%, MOIS%)
Incoterm
Port/WH Name
Shipping Month/Year
Remarks

Deal ID, Deal No. and Deal Currency will follow the selected deal's details and will be uneditable.

Please note that Specifications (WMT, DMT, FE% MOIS%) can only be duplicated by selecting the Contract No. in the specifications page. Please refer to Iron Ore Product Group - Specifications to learn more.

Click 'Confirm' once done and your trade will be duplicated successfully. This will give rise to duplicated trade(s) and if applicable, its duplicated trade execution(s).

Note: If the trade you duplicated uses Auto Running Number function to generate its contract number, the newly duplicated trade's contract number will be auto-generated in the next running number based on the Auto Running Number function. You may edit the contract number as necessary.

Note: If you duplicate a trade with multiple trade executions, the duplicated trade will have multiple trade executions too. But you will be required to enter the trade execution page to select the pricing block in order to view the P/L details accordingly.

You may refer to List of Definitions: Trades for the definitions.

H. Generate Contract

Please refer to this Creating a Contract Document for more details.

Viewing Physical Trade Execution Table

All physical trade executions created will be displayed in the 'Physical Trade Execution' table.

To edit your trade, click on the 'Edit' button (represented by a 'pen and paper' icon) under the 'Actions' column of your trade. Modify your data accordingly and click 'Save' to save the changes.

To delete your trade, tick the checkbox of the trade and click 'Delete Trade Execution'.

Please refer to List of Definitions: Trades for the definitions of the fields.

2. DEALS TAB

This section displays the details of your deals and associated trades to allow you to monitor your outstanding and completed deals efficiently.

Once a trade has been created, it will automatically generate a deal in the 'DEALS' tab.

To access this section, click on 'Trade', following by 'Physical Trades' from the navigation sidebar on the left. Click on the 'DEALS' tab at the top of the page to access this section.

You will be able to view the outstanding quantity ('Outstanding Qty') of your cargo and the associated profit and loss ('Realised P/L', 'Unrealised P/L' and 'Total P/L') to allow you to make informed decisions accordingly. You may refer to the 'Physical Trades Table' at the bottom of the page as reference.

Several functions are available to assist in the selection of data:

Search bar: Search for keywords in the search bar for relevant data to be displayed
Table Headers: 'Sort' and 'Filter' data using the functions in the table headers (Please refer to Table Settings for table functionalities).

Open/Closed Deals: Contract Quantity will be used to determine if the trades have been closed (purchase and sale transactions close each other off), and if closed, the 'Outstanding Qty' in "DEALS" tab will be displayed as "0".

Calculations: Actual Quantity (input in trade execution page) will be used for the calculations in the table, but if Actual Quantity is not input yet, the Contract Quantity will be used instead.

OPEN column: TRUE/FALSE

TRUE: Deal is not closed yet, still have open positions.

FALSE: Deal is closed with no open positions.

To determine if the position is still open, you can go to portfolio page to see if there are any trades in the OPEN POSITIONS table.

If Outstanding Qty is 0.0 but OPEN column is TRUE, it means that the buy and sell trades are already closed, but still have open positions as title transfer date, actual price and actual quantity of the trade are not filled yet. Negative value = Sales quantity, positive value = Purchase quantity

If Outstanding Qty is 0, it should not be highlighted in red. Only <0 or >0 will be highlighted in red.

Update MTM Pricing Directly

You will be able to update your MTM pricing here or edit directly in the physical trade page. You will be required to pre-fill your pricing code in the Physical Pricing Setting tab (select POTENTIAL under TRADE TYPE). Once done, you can select the pricing code under "MTM Pricing Code" for each deal number. Tick the row and click on "MTM Update" at the top right corner of the table.

The MTM pricing index for your deal will be updated accordingly.

Note:

MTM Update of premium for existing trade’s premium will only work if pricing mode of existing premium is FIXED. Otherwise, error message will appear.
Tax rate in pricing code in Physical Premium Setting fixed - tax rate will auto appear in the corresponding physical trade.
If the existing trade’s trade mode is “Offshore”, using a pricing code with tax rate for MTM update will not be allowed.
If unit of pricing code in Physical Pricing Setting is different from the physical trade’s unit, error message will appear.
If pricing code in Physical Pricing Setting table is deleted, the existing pricing index details will remain in the physical trade page.
Can use MTM Update for original trade with different pricing currency (eg original is USD; MTM Update product can be CNY)
Cannot use MTM update for original trade with different units (eg original is Metric Ton, MTM Update product cannot be Barrels)

For Paper/Physical Trade - If product is used in paper/physical trade, cannot delete the product in Product Data table. Will have to remove the product from the paper/physical trade before deleting

Check Outstanding Quantity

1. Click on the 'DEALS' tab at the top left corner of the page to view the details of your deal trades.

For example, in this case, 4,500 units ('OUTSTANDING QTY') have been purchased ("PURCHASE") and are outstanding as they have yet to be sold.

2. To close the trade, follow Step 9 & 10. In this case, the 'Purchase/Sale' field will be "SALE" and 'Quantity' will be "2,000" to reflect the sale position of the trade. Follow through the steps and click 'Submit' to save your trade.

3. Click on the 'DEALS' tab at the top left corner of the page to view the details of your deal trades.

Following the same example in Step 1 & 2, 2,000 units have been closed/sold and the 'OUTSTANDING QTY' will reflect the remaining outstanding quantity (4,500 purchased quantity - 2,000 sold quantity).

4. Follow through the same steps until all quantity are purchased/sold to close the term contract and 'OUTSTANDING QTY' will become "0".

Please refer to List of Definitions: Trades for the definitions of the fields.

3. ARCHIVE TAB

You will be able to archive any completed/closed physical trades and their associate trade executions that you do not need direct access to and store them in the Archive table, and unarchive them anytime. Tick the checkbox of the trades you want to archive and click on 'Archive' at the top right corner of the table. Archived trades and their trade executions will be stored in the ARCHIVE tab, next to DEALS tab.

In the ARCHIVE tab, tick the checkbox of the trades to delete directly or to unarchive, and the trades and their associated trade executions will return back to the Physical Trades table.

4. SHIPPING INSTRUCTION TAB

Once your physical trade transactions and executions have been completed/settled/closed, you can use MAF Cloud system to generate a shipping instruction document from your trade execution and issue to your counterparties. The shipping instruction document will contain all the details needed to process your shipment and contain information that feeds directly into your Bills of Lading. All data input previously in the physical trades and trade executions sections will be directly linked here, saving you the hassle of manually creating your shipping instruction document from scratch!

To access this section, click on 'Trade', following by 'Physical Trades' from the navigation sidebar on the left. Click on the 'SHIPPING INSTRUCTIONS' tab at the top of the page to access this section.

This section allows you to view all the shipping instructions documents created in Creating a Shipping Instructions Document.