qSteps:
| Table of Contents |
|---|
...
1. Set up Company Profile
...
The From Date is 1 week before today's date and To Date is today’s date by default. Please feel free to change the dates accordingly. The dates will remain according to your settings until you log out.
...
You may choose to filter your trades based on their contract type (Purchase or Sale). If you select Purchase or Sale from the dropdown list, all the purchase or sale contracts will be displayed in the table respectively. To display all purchase and sale contracts in the table, you may select the empty option which is the default option.
If you have selected eg ”Purchase“ to display only purchase contracts, clicking on “+ New Trade” will also automatically fill Purchase/Sale column with ”Purchase“ for ease of input. If you select the empty option, clicking on “+ New Trade” will allow you to select Purchase or Sale as per normal.
...
To delete the trades, tick the checkbox of the row and click on Delete Row at the top right corner of the page.
...
ii. Please click on + New Trade and a new row will be added for you to input your data. Please refer to the definitions below for more information.
When filter Trade tab in new physical trades by product, when add new row will appear in the table automatically
...
There is an overdue reminder for the Contract Delivery Date and Contract Pricing Date field, which provides a gentle reminder highlighted in yellow three days before the deadline. For those that are already overdue, the field will be highlighted in red.
For Contract Delivery Date: if Un Stock Qty = 0 (in stock management), the coloured reminder will be cancelled. If only a portion of the goods have been received or shipped, the coloured reminder should still be in place.
For Contract Pricing Date: if the contract is split for partial price fixing, entering the price fixing time (Pricing Date) will cancel the coloured reminder.
For auto-fill fields, please note that only empty fields will be autofilled, if the fields have values, it will not auto-update.
Trade ID：Input is not required, once you save your trade data, the Trade ID will be generated automatically
Trade Date*：Trade date of the contract
Deal No.: Deal number of the trade. This is non-editable and will automatically be displayed once it has been input in the Settlement tab (will be hidden by default, user can use the filter column function to display this column)Phy Pricing ID: Input is not required, once you settled your trade, the ID will be generated automatically. (will be hidden by default, user can use the filter column function to display this column)Product*：Product name, for example Corn
Brand: Brand of product
Specification：Product specification, you may fill in for your reference if necessary, eg Product is Rubber and specification is XX1
Entity of Contract*：Name of your company (can be input in Settings>Company>Company Profile page)
Counterparty*：Name of counterparty
Contract No.：Every purchase and sale contract should have its own contract number.
Main Contract No.: Main contract number of individual contract number, you may input as necessary
Purchase/Sale*：Purchase/Buy or Sale/Sell contract. You may use the dropdown list on the top left corner to select Purchase or Sale to display the contracts respectively.
Match No.: Assign the same match number to the corresponding purchase and sale contracts for your reference
Contract Delivery Date
Trader：Name of trader
Trade Mode *：
Offshore refers to offshore contracts - Cannot input Tax Rate, Exchange Rate and Custom Tax Rate
Domestic China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Delivery China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Import/Export refers to import/export contracts - Can input Tax Rate, Exchange Rate (If Deal Currency and Product Currency are different) and Custom Tax Rate
Basis Trade China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Entrepot - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
Offshore-Cross Ccy - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
EFP - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Long Term - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
...
If an offshore company imports/exports, there are 3 trades contracts involved:
Offshore companies purchase from suppliers - Offshore
Offshore companies sell to domestic companies (exported by offshore companies) - Import/Export
Domestic companies purchase from offshore companies (imported by domestic companies) - Import/Export
Contract Ccy ：The transaction currency stipulated in the contract
, if the Settlement Currency is different from the Contract Currency, it will be displayed in green here. For this to be green, Phy Pricing ID must be filled.Qty*：Contract quantity. Quantity will follow this order of priority when calculating P/L, PS Ledger and Stock Management: Settlement Qty > Contract Actual Qty > Qty.
Contract Actual Qty: The actual quantity stipulated in the contract
, if the Settlement Qty is different from the Contract Actual Qty, it will be displayed in green here. For this to be green, Phy Pricing ID must be filled.Quantity will follow this order of priority when calculating P/L, PS Ledger and Stock Management: Settlement Qty > Contract Actual Qty > Qty.Unit*：Unit of contract/product eg metric ton
Contract Tax Rate (%)：The actual tax rate stipulated in the contract
, if the Settlement Tax Rate is different from the Contract Tax Rate, it will be displayed in green here. For this to be green, Phy Pricing ID must be filled.Contract Pricing Date
Margin (%) : Collateral value % deposited with the counterparty
Provisional Price: Temporary price, will be used to calculate P/L if Estimated Price or Actual Price is not available yet. The system will follow this order of priority to calculate P/L if the price is available: Actual Price > Estimated Price > Contract Actual Price > Provisional Price
Contract Actual Price:
The actual price stipulated in the contract, if the Settlement Price is different from the Contract Actual Price, it will be displayed in green here.This will be used as priority to calculate P/L. The system will follow this order of priority to calculate P/L if the price is available: Settlement Price > Estimated Price > Contract Actual Price > Provisional Price. For this to be green, Phy Pricing ID must be filled.Contract Actual Price before Tax:
CONTRACT PRICE BEFORE TAX = CONTRACT ACTUAL PRICE/(1+CONTRACT TAX RATE(%))
if no CONTRACT ACTUAL PRICE, use PROVISIONAL PRICE
Contract Amount : Contract Actual Price*Contract Actual Quantity
if ACTUAL PRICE FLAG = TRUE, CONTRACT AMT = CONTRACT ACTUAL QTY * CONTRACT ACTUAL PRICE
If ACTUAL PRICE FLAG = FALSE, CONTRACT AMT = CONTRACT ACTUAL QTY * PROVISIONAL PRICE
CONTRACT AMT BEFORE TAX:
CONTRACT AMT BEFORE TAX = CONTRACT PRICE BEFORE TAX * CONTRACT ACTUAL QTY
If no CONTRACT ACTUAL QTY, use QTY
CONTRACT TAX AMT:
CONTRACT TAX AMT = CONTRACT AMT - CONTRACT AMT BEFORE TAX
Contract Premium : The premium stipulated in the contract
Actual Price Flag：Once Contract Actual Price has been input, "True" will be displayed here, otherwise, it will display “False” in red.
Pricing Date：Actual pricing date
Pricing Contract eg forward
BL No. ：Bill of lading or waybill number for import and export of goods.
Loadport：Loading port (port of shipment)
LP ETD：Estimated time of departure at the port of shipment, date format
Disport ：Unloading port (port of discharge)
DP ETA：Estimated time of arrival (unloading) at the port of discharge, date format
Warehouse ：Warehouse name, for record purpose only
Execution Status: Status of contract eg settled, pending etc
Stock Date: The latest stock in/stock out date recorded in Stock Management Function
WH Name & Status: Name of warehouse, each warehouse’s quantity balance and Stock Type recorded in Stock Management Function will be automatically reflected here. When your cursor hovers over the column, a pop up will appear with the details
Stock Qty: Stock In/Out quantity that has been recorded in Stock Management Function
Unstock Qty: Stock In/Out quantity that has not been recorded in Stock Management Function, Un-stocked Quantity = Quantity - Stock Quantity
PSL Amt: PS Ledger amount with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
PSL Date: PS Ledger date with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
Bal Amt: Balance Amount = Trade value - PS Ledger Amount will be automatically reflected here
Inv Qty: Invoice quantity with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Inv Amt: Invoice amount with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Un Inv Qty: Un-Invoiced Quantity = Quantity - Invoice Quantity will be automatically reflected here
Un Inv Amt: Un-Invoiced Amount = Trade Value - Invoice Amount will be automatically reflected here
Remarks：Remarks
Once done, please click on Save Changes to save your data.
...
All columns related to amounts and quantities have summation function added at the bottom of the table:
...
...
b. Input Pricing Data in New Physical Trade (Settlement Tab)
...
To reset the filter, click on the Reset Filter button or right-click in the table and click on Reset Filter.
...
If AUTO P&Q is ticked, the Settlement Qty and Settlement Price will be autofilled according to Contract Actual Qty and Contract Actual Price. Otherwise, you may untick AUTO P&Q before settling your trades and the respective items will not be auto-filled accordingly. AUTO P&Q is ticked by default.
Please note that if AUTO P&Q is ticked, Settlement Qty and Settlement Price cannot be edited.
...
Please fill in the settlement data as necessary, only fields in red in the table are compulsory to be filled.
...
Trade ID：Input is not required, once you save your trade data, the Trade ID will be generated automatically
Execution ID: Input is not required, Execution ID is generated automatically
Trade Date*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Product：Input is not required, it will be auto-filled according to your inputs in Trades tab
Entity of Contract*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Counterparty*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Purchase/Sale*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Trader：Input is not required, it will be auto-filled according to your inputs in Trades tab, can be edited
Contract No.：Input is not required, it will be auto-filled according to your inputs in Trades tab
Trade Mode *：Input is not required, it will be auto-filled according to your inputs in Trades tab
Offshore refers to offshore contracts - Cannot input Tax Rate, Exchange Rate and Custom Tax Rate
Domestic China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Delivery China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Import/Export refers to import/export contracts - Can input Tax Rate, Exchange Rate (If Deal Currency and Product Currency are different) and Custom Tax Rate
Basis Trade China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Entrepot - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
Offshore-Cross Ccy - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
EFP - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Long Term - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
...
Deal ID: Input is not required, once you save your Deal Number, the Deal ID will be generated automatically
Deal No.: Deal number of the trade. Please note that if a deal number is an existing deal number, the MTM pricing will follow that of the deal number and so it will not be fillable. If the deal number input is new, you will be able to input the MTM pricing
If select existing Deal No., Deal ID and Deal Currency will automatically appear and are uneditable
If select new Deal No., Deal Currency is compulsory field and will be editable. Deal ID will be empty but will be autofilled once data is saved
Cat: Category of product
Unit*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Deal Ccy: Deal currency
Title Transfer Date: Title transfer date will be auto filled according to the Trade Date of the trade if AUTO TTD at the top right corner of the pageis auto ticked (by default). You may untick AUTO TTD and fill in the title transfer date as necessary. It cannot be earlier than physical trade date and cannot be after today's date
Qty*：Quantity, Input is not required, it will be auto-filled according to your inputs in Trades tab
Contract Actual Qty：Input is not required, it will be auto-filled according to your inputs in Trades tab
Provisional Price: Temporary price, will be used to calculate P/L if Estimated Price or Actual Price is not available yet. The system will follow this order of priority to calculate P/L if the price is available: Actual Price > Estimated Price > Contract Actual Price > Provisional Price
Contract Actual Price ：Input is not required, it will be auto-filled according to your inputs in Trades tab
Contract Ccy：Input is not required, it will be auto-filled according to your inputs in Trades tab
BM Pricing*: Benchmark Pricing - Benchmark PRICING CODE of your product which has been pre-set in the physical pricing setting tab. The pricing index code selected will be used to benchmark the pricing of your trade. Please note that to set the pricing for each trade, you can only choose either Benchmark Pricing or Settlement Price. Settlement Price will be empty if you select Benchmark Pricing. Tax rate for benchmark pricing has already been pre-set in physical pricing setting tab. Please note that you can set the currency for both BM Pricing and Settlement Price in Fixed Pricing Ccy.
Premium: Premium of your benchmark pricing index
Settlement Price*: Final settlement price of trade. If empty, it will be auto filled according to Contract Actual Price, you may edit as necessary. Please note that to set the pricing for each trade, you can only choose either Benchmark Pricing or Settlement Price. Benchmark Pricing will be empty if you select Settlement Price. This will be used as priority to calculate P/L. The system will follow this order of priority to calculate P/L if the price is available: Settlement Price > Estimated Price > Contract Actual Price> Provisional Price. Please note that you can set the currency for both BM Pricing and Settlement Price in Fixed Pricing Ccy.
Fixed Pricing Ccy*: Currency of Settlement Price or BM Pricing
Settlement Tax Rate (%): Tax rate for trade with settlement price. Tax rate for benchmark pricing has already been pre-set in physical pricing setting tab so this field cannot be used if benchmark pricing has been used instead of fixed pricing. This will only be applicable if your trade mode is not OFFSHORE
MTM Pricing*: MTM PRICING CODE of your product which has been pre-set in the physical pricing setting tab. The pricing index code selected will be used to benchmark the MTM of your trade. Tax rate for MTM pricing has already been pre-set in physical pricing setting tab. You do not need to select this if your deal number is an existing deal number with its own MTM pricing
Settlement Qty: Actual settlement quantity of trade. Quantity will follow this order of priority when calculating P/L, PS Ledger and Stock Management: Settlement Qty > Contract Actual Qty > Qty.
Estd Price: Estimated price of trade, will be used to calculate P/L if Actual Price is not available yet. The system will follow this order of priority to calculate P/L if the price is available: Settlement Price > Estimated Price > Contract Actual Price> Provisional Price
If there is no Contract Actual Price, Estimated Price will be auto filled with Provisional Price. If there is Contract Actual Price, Estimated Price will be empty for user to fill in
PRICE BEFORE TAX 不含税单价:
if trade mode = offshore:
PRICE BEFORE TAX = SETTLEMENT PRICE
if no SETTLEMENT PRICE, PRICE BEFORE TAX = ESTED.PRICE
if trade mode = import/export or offshore-cross ccy:
PRICE BEFORE TAX = SETTLEMENT PRICE * EXCHANGE RATE /(1+SETTLEMENT TAX RATE(%))
if no SETTLEMENT PRICE, PRICE BEFORE TAX = ESTED.PRICE *EXCHANGE RATE /(1+SETTLEMENT TAX RATE(%))
all other trade modes are just as original:
PRICE BEFORE TAX = SETTLEMENT PRICE/(1+SETTLEMENT TAX RATE(%))
if no SETTLEMENT PRICE, PRICE BEFORE TAX = ESTED.PRICE /(1+SETTLEMENT TAX RATE(%))
Exchange Rate: Exchange rate used for the trade. This will only be applicable if your trade mode is IMPORT/EXPORT
Exchange Conversion Date: Date of exchange rate conversion. This is only supported in New Physical Trade page and not Old Physical Trade page. This will only be applicable if your trade mode is IMPORT/EXPORT
Custom Tax Amount: Custom tax amount applicable for the trade. This will only be applicable if your trade mode is IMPORT/EXPORT
SETTLEMENT AMT 结算金额:
SETTLEMENT AMT = SETTLEMENT QTY* SETTLEMENT PRICE/ESTED.PRICE (Same logic as PRICE BEFORE TAX)
SETTLEMENT AMT BEFORE TAX 不含税结算金额:
SETTLEMENT AMT BEFORE TAX = SETTLEMENT AMT/(1+SETTLEMENT TAX RATE(%))SETTLEMENT AMT BEFORE TAX = PRICE BEFORE TAX * SETTLEMENT QTY
Remarks
Settlement Remarks
...
Trade ID：Input is not required, it will be auto-filled according to your inputs in Trades tab
Trade Date*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Execution ID: Input is not required, it will be auto-filled according to your inputs in Trades tab
Product 产品：Input is not required, it will be auto-filled according to your inputs in Trades tab
Brand: Brand of product
Specification：Product specification, you may fill in for your reference if necessary, eg Product is Rubber and specification is XX1
Entity of Contract 公司名称：Input is not required, it will be auto-filled according to your inputs in Trades tab
Counterparty 客户名称：Input is not required, it will be auto-filled according to your inputs in Trades tab
Purchase/Sale 买/卖：Input is not required, it will be auto-filled according to your inputs in Trades tab
Match No.: Assign the same match number to the corresponding purchase and sale contracts for your reference
Contract Delivery Date
Trader 交易员：Input is not required, it will be auto-filled according to your inputs in Trades tab, can be edited
Contract No.：Input is not required, it will be auto-filled according to your inputs in Trades tab
Main Contract No.: Main contract number of individual contract number, you may input as necessary
Trade Mode *：
Offshore refers to offshore contracts - Cannot input Tax Rate, Exchange Rate and Custom Tax Rate
Domestic China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Delivery China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Import/Export refers to import/export contracts - Can input Tax Rate, Exchange Rate (If Deal Currency and Product Currency are different) and Custom Tax Rate
Basis Trade China - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Entrepot - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
Offshore-Cross Ccy - Can input Tax Rate and Exchange Rate (If Deal Currency and Product Currency are different), cannot input Custom Tax Rate
EFP - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
Long Term - Can input Tax Rate, cannot input Exchange Rate and Custom Tax Rate
...
Deal No.: Deal number of the trade. This is non-editable and will automatically be displayed once it has been input in the Settlement tab (will be hidden by default, user can use the filter column function to display this column)
Phy Pricing ID: Input is not required, once you settled your trade, the ID will be generated automatically. (will be hidden by default, user can use the filter column function to display this column)
Unit*：Unit of contract/product eg metric ton
Deal Ccy: Deal currency
Pricing Mode: Input is not required, it will be auto-filled according to your pricing mode inputs in Settlement tab. It is indicate as WMA, FLOAT or SPOT according to the BM Pricing set up in Step b above. If Settlement Price is used instead, it will indicate as FIX.
Quantity*：Input is not required, it will be auto-filled according to your inputs in Trades tab
Cat: Category, input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited
Title Transfer Date*: Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited. It cannot be earlier than physical trade date and cannot be after today's date
Contract Actual Qty: Input is not required, it will be auto-filled according to your inputs in Settlement tab
Contract Tax Rate (%)：The actual tax rate stipulated in the contract
Contract Pricing Date
Margin (%) : Collateral value % deposited with the counterparty
Provisional Price: Temporary price, will be used to calculate P/L if Estimated Price or Actual Price is not available yet. The system will follow this order of priority to calculate P/L if the price is available: Actual Price > Estimated Price > Contract Actual Price > Provisional Price
Contract Actual Price ： Input is not required, it will be auto-filled according to your inputs in Settlement tab
Contract Amount: Contract Actual Price*Contract Actual Quantity
if ACTUAL PRICE FLAG = TRUE, CONTRACT AMT = CONTRACT ACTUAL QTY * CONTRACT ACTUAL PRICE
If ACTUAL PRICE FLAG = FALSE, CONTRACT AMT = CONTRACT ACTUAL QTY * PROVISIONAL PRICE
Contract Ccy： Input is not required, it will be auto-filled according to your inputs in Settlement tab
Contract Premium : The premium stipulated in the contract
Actual Price Flag：Once Contract Actual Price has been input, "True" will be displayed here, otherwise, it will display “False” in red.
Settlement Tax Rate (%): Tax rate for trade with settlement price. Tax rate for benchmark pricing has already been pre-set in physical pricing setting tab so this field cannot be used if benchmark pricing has been used instead of fixed pricing. This will only be applicable if your trade mode is not OFFSHORE
MTM Pricing*: MTM PRICING CODE of your product which has been pre-set in the physical pricing setting tab. The pricing index code selected will be used to benchmark the MTM of your trade. Tax rate for MTM pricing has already been pre-set in physical pricing setting tab. You do not need to select this if your deal number is an existing deal number with its own MTM pricing
Settlement Qty : Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited
Estd Price: Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited. It will be used to calculate P/L if Actual Price is not available yet. The system will follow this order of priority to calculate P/L if the price is available: Settlement Price > Estimated Price > Provisional Price.
PRICE BEFORE TAX 不含税单价:
if trade mode = offshore:
PRICE BEFORE TAX = SETTLEMENT PRICE
if no SETTLEMENT PRICE, PRICE BEFORE TAX = ESTED.PRICE
if trade mode = import/export or offshore-cross ccy:
PRICE BEFORE TAX = SETTLEMENT PRICE * EXCHANGE RATE /(1+SETTLEMENT TAX RATE(%))
if no SETTLEMENT PRICE, PRICE BEFORE TAX = ESTED.PRICE *EXCHANGE RATE /(1+SETTLEMENT TAX RATE(%))
all other trade modes are just as original:
PRICE BEFORE TAX = SETTLEMENT PRICE/(1+SETTLEMENT TAX RATE(%))
Settlement Price: Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited. Actual price transacted, will be used as priority to calculate P/L. The system will follow this order of priority to calculate P/L if the price is available: Settlement Price > Estimated Price > Contract Actual Price> Provisional Price
Fixed Pricing Ccy: Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited.
Premium: Premium of your benchmark pricing index (WMA, FLOAT or SPOT only). This will not be applicable for pricing mode (FIX). Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited.
Exchange Rate: Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited.This will only be applicable if your trade mode is IMPORT/EXPORT
Exchange Conversion Date: Date of exchange rate conversion. This is only supported in New Physical Trade page and not Old Physical Trade page. This will only be applicable if your trade mode is IMPORT/EXPORT. Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited.
Custom Tax Amount: Custom tax amount applicable for the trade. This will only be applicable if your trade mode is IMPORT/EXPORT. Input is not required, it will be auto-filled according to your inputs in Settlement tab, can be edited.
SETTLEMENT AMT 结算金额:
SETTLEMENT AMT = SETTLEMENT QTY* SETTLEMENT PRICE/ESTED.PRICE (Same logic as PRICE BEFORE TAX)
SETTLEMENT AMT BEFORE TAX 不含税结算金额:
SETTLEMENT AMT BEFORE TAX = SETTLEMENT AMT/(1+SETTLEMENT TAX RATE(%))SETTLEMENT AMT BEFORE TAX = PRICE BEFORE TAX * SETTLEMENT QTY
Pricing Date：Actual pricing date
Pricing Contract eg forward
BL No. ：Bill of lading or waybill number for import and export of goods.
Loadport：Loading port (port of shipment)
LP ETD：Estimated time of departure at the port of shipment, date format
Disport ：Unloading port (port of discharge)
DP ETA：Estimated time of arrival (unloading) at the port of discharge, date format
Warehouse ：Warehouse name, for record purpose only
Execution Status: Status of contract eg settled, pending etc
Stock Date: The latest stock in/stock out date recorded in Stock Management Function
WH Name & Status: Name of warehouse, each warehouse’s quantity balance and Stock Type recorded in Stock Management Function will be automatically reflected here. When your cursor hovers over the column, a pop up will appear with the details
Stock Qty: Stock In/Out quantity that has been recorded in Stock Management Function
Unstock Qty: Stock In/Out quantity that has not been recorded in Stock Management Function, Un-stocked Quantity = Quantity - Stock Quantity
PSL Amt: PS Ledger amount with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
PSL Date: PS Ledger date with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
Bal Amt: Balance Amount = Trade value - PS Ledger Amount will be automatically reflected here
Inv Qty: Invoice quantity with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Inv Amt: Invoice amount with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Un Inv Qty: Un-Invoiced Quantity = Quantity - Invoice Quantity will be automatically reflected here
Un Inv Amt: Un-Invoiced Amount = Trade Value - Invoice Amount will be automatically reflected here
Remarks：Remarks
Settlement Remarks
Once done, please click on Save Changes to save your data.
...
Please refer to Stock Management Function for the user guide.
The system will follow this order of priority : Settlement Qty > Contract Actual Qty > Qty to calculate data.
Once stock data has been input, the following columns for each trade in the New Physical Trade table will be reflected automatically.
...
This section displays the details of your purchase and sale ledgers for all physical trades.
The system will follow this order of priority : Settlement Qty/Price > Estimated Price > Contract Actual Qty/Price > Qty/Provisional Price tocalculate data.
To access this section, click on 'Trade', following by 'New Physical Trades' from the navigation sidebar on the left. Click on the 'PS LEDGERS' tab at the top of the page to access this section.
The Start Date is 1 month before today's date by default. Please feel free to change the Start Date and End Date (can be any date beyond today's date) accordingly. The dates will remain according to your settings until you log out.
All unassigned items (to Contract No.) are displayed in the table by default. You may select from the Unassigned/Assigned drop down list to viewed the unassigned or assigned trades accordingly. If you add or edit in the table and switch to another page without saving, you will be prompted that any unsaved data will be lost.
You can choose to upload your PS ledger/bank/payment statements or add ledger items by clicking '+ Add Row' button located above the table. Input the details (cells highlighted in red are compulsory fields) in the row and click 'Save' once done.
If you want to select from “Contract No..” to auto fill details in the row according to the contract’s details in the dropdown list (if data is available), you must fill in the Ledger Type (Paid/Received) and Amount first. The dropdown list will be auto sorted by the latest contract date (Date in Trades tab) at the top of the list.
Contract No.
Main Contract No.
Phy Trade ID
Trade Date
Company
Counterparty
Quantity [settlement qty>contract actual qty>qty]
Price [Price will be autofilled according to this, in order of priority settlement price>estimated price>contract actual price>provisional price]
Un Payment Amount: Will be autofilled with Contract Amount if Contract No. is selected from drop down list by default
1、Un Invoice Amount（未开票金额） - In Invoice tab
2、Un Payment Amount 未收/付款 - PSL
Un Invoice Amount = Contract Amount - Invoice Amount
Un Payment Amount = CONTRACT AMT - Payment/PSL Amount
Contract Amount (Contract Actual Qty * Contract Actual Price, calculated in Trades tab)
CONTRACT NO: Key column linked to “PHYSICAL TRADE STATUS” 现货合同状态 app to monitor payment and invoice record.
If Contract No. has not been selected yet aka these fields are empty, they will be auto-filled: Company, Counterparty and Unpayment Amt, if “Contract No.” is selected
If Contract No. has been selected previously aka these fields are already filled, only Company, Counterparty and Unpayment Amt will change according to the Contract No. So you will need to adjust the rest of the fields manually
Main Contract No. column has been added, you may input as necessary
Here are some of the conditions:
COUNTERPARTY and AMOUNT should not be editable after saving (they can only edit these when split)
When COUNTERPARTY ≠ THIRD PARTY, COUNTERPARTY will be highlighted in green
Please refer to below for more information on how to input the fields. Cells highlighted in red in the table are compulsory fields and are thus necessary to input.
PSL ID: Auto generated by system
Date: Date when invoice or payment is made, compulsory field
PSL TYPE: 账类别: Will be PAYMENT by default
a. PAYMENT 款项: Payment transaction, the amount will be used for “SETTLED AMT” 已收货款 and “SETTLED QTY” 已交重量 calculation in “PHYSICAL TRADE STATUS” 现货合同状态 app.
b. INVOICE 发票: Invoice for the payment, the amount is used for “INV AMT” 票额 and “INV QTY” 票量 calculation in “PHYSICAL TRADE STATUS” 现货合同状态 app.
Contract No.: Every purchase and sale contract should have its own contract number. You may select Contract No. from the dropdown list but you will need be prompted to input Ledger Type and Amount first; and other relevant fields such as Main Contract No., Company, Counterparty, Quantity, Unit, Price, Ratio [default is 100], and Amount [Price * Quantity] will be auto-filled according to the physical trade data input. Otherwise, you may leave it empty. Any contract number with 0 or close to 0 for Un Invoice Amount (un_inv_amt) or Un Payment Amount (un_payment_amt) will not appear in the drop down list as the contract has been fully settled
1、UN INV AMT （未开票金额） - invoice
2、未收/付款 - PSL
un_inv = CONTRACT AMT - inv_amt
un_payment = CONTRACT AMT - payment_amt
Contract No.: Select from the dropdown list to select the Contract Number, and the corresponding data input in Trades tab will be auto-filled here (Main Contract No., Company, Unit, Qty, Un Inv Amt and Counterparty if data is available). These items will be displayed in the drop down list:
Contract No.
Main Contract No.
Phy Trade ID
Company
Counterparty
Product
Qty: Contract Actual Quantity or Quantity input in Trades tab
Price: Contract Actual Price in Trades tab
Un Inv Amt: Refers to invoice amount that has not been accounted for (not saved in Invoice table), will be Contract Amt by default once Contract No. is selected. Once you input values in Amount column to account for the invoice amount, the Un Inv Amt will be recalculated
Contract Amt: Contract Actual Qty * Contract Actual Price
Main Contract No.: Main contract number of individual contract number, you may input as necessary. Input is not required as it will be auto-filled if you select Contract No. from the dropdown listCompany: Entity of contract, Name of your company (can be input in Settings>Company>Company Profile page). Input is not required as it will be auto-filled if you select Contract No. from the dropdown list, or you may manually input; this is a compulsory field
Bank: Name of beneficiary bank, MUST be set up in Accounting>Bank Details page Accounting Guide before you can select the bank name. Please note that the Company, Bank and Currency must be the same as those saved in the Accounting>Bank Details page, otherwise, Bank column will be reflected in red
Counterparty: Name of counterparty. Input is not required as it will be auto-filled if you select Contract No. from the dropdown list; or you may input manually
Third Party: If the payment is directed towards a party different from the counterparty listed, you may input the name of third party here
Ledger Type: Payment paid to counterparty or payment received from counterparty; this is a compulsory field
RECEIVED 收款: It means the payment is received from your counterparty, it is also applied to “INVOICE” 发票 type row.PAID 付款: It means the payment is paid to your counterparties, it is also applied to “INVOICE” 发票 type row.AMOUNT 总额: Always positive number which is used for amount calculations in “PHYSICAL TRADE STATUS” 现货合同状态 app.
...
If “PSL Type” is “Invoice”: If the invoice is paid, “Ledger Type” will be PAIDDES: Description
QTY: Quantity of the contract. Once you select an existing Contract No. from the drop-down list, Quantity will be auto-filled based on your records for your convenience, you are free to adjust the quantity to balance the stock in and stock out quantity. Input is not required as it will be auto-filled if you select Contract No. from the dropdown list. Quantity will follow this order of priority when calculating P/L, PS Ledger and Stock Management: Settlement Qty > Contract Actual Qty > Qty.UNIT: Unit of stock in/stock out transaction. Input is not required as it will be auto-filled if you select Contract No. from the dropdown list. Input is not required as it will be auto-filled if you select Contract No. from the dropdown listPRICE: Input is not required as it will be auto-filled if you select Contract No. from the dropdown list . Order of priority: Actual Price > Estimated Price > Contract Actual Price > Provisional PricePRICE UNIT: Price unit will be auto filled according to PRICE/UNITRATIO: 100% (1) by default, you may edit as necessaryAMOUNT: If user selects from Contract No. column, the Amount will be auto-filled with Un Payment Amount if available. This is a compulsory field, negative amount is supported.
1、UN INV AMT （未开票金额） - invoice
2、未收/付款 - PSL
un_inv = CONTRACT AMT - inv_amt
un_payment = CONTRACT AMT - payment_amt
If you input manually, if the amount is negative, Ledger Type will automatically become PAID. If the amount is positive, Ledger Type will automatically become RECEIVED.
PSL Amount: Payment amount received/paid, opposite from Amount
The system will perform auto calculations for AMOUNT if QTY, PRICE and RATIO are filled:
Formula = AMOUNT = QTY * PRICE * RATIO for most of the cases, but there is a special case where the unit is US CENT etc but CCY is USD, so AMOUNT = QTY * PRICE / 100
Ratio is in the form of % eg 100%, 5% and the system will do calculation accordingly.
CCY: Currency of PS Ledger item; this is a compulsory field
REMARKS: Remarks
Note:
Validation - If any row in PS Ledger is linked to deleted trade execution, an error will be raised as trade Execution cannot be deleted until its corresponding PS Ledger item is deleted
Validation date column cannot be bigger than today
...
PSL Amt: PS Ledger amount with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
PSL Date: PS Ledger date with PSL Type: Payment recorded in PS Ledger will be automatically reflected here
Bal Amount: Balance Amount = Trade value - PS Ledger Amount will be automatically reflected here
Inv Qty: Invoice quantity with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Inv Amt: Invoice amount with PSL Type: Invoice recorded in PS Ledger will be automatically reflected here
Un Inv Qty: Un-Invoiced Quantity = Quantity - Invoice Quantity will be automatically reflected here
Un Inv Amt: Un-Invoiced Amount = Trade Value - Invoice Amount will be automatically reflected here
Logic for PSL/Invoice:
any insert or update in PSL or Invoice table, will update inv_amt or payment_amt in phy_trade table
sign is important for purchase/sale of contract and credit/debit of payment and invoice (purchase = paid = negative sign; sale = receive = positive sign)
FE need to keep un_inv_amt or un_payment_amt updated if any contract is selected before saving.
Un payment amt should = contract AMT if payment_amt is empty, as un_payment_amt = contract_amt - payment_amt
contract_amt should be contract qty x price, which should be calculated in BE when selected
In 5 conditions FE should change the un payment in dropdown list of contract (before save):
1: Assign contract no to PSL
2: change the contract no (from A to B )
3: Delete the contract no
4: delete row with contract no
5: change PSL amt with contract no
The dropdown list in Contract No. is sorted by the latest contract date（DATE in TRADES tab) at the top of the list
When select Contract No., Amount will be auto filled with un_payment_amt calculated by BE in contract dropdown list in PSL when they choose the contract
In invoice table and PSL table, inv_amt and psl_amt in Database should be always positive
Ledger type is used to control whether the amt should be positive or negative; if split PSL into negative, ledger type will be PAID (negative), RECEIVED (positive).
1、dropdown list, when users choose the “Assigned(已分配） ”，table will show all PSL or invoice with contract no. When users choose “Unassigned（未分配）”, table will show all PSL or invoice without contract no.
2、default：Unassigned，show all PSL or invoice without contract no
Hide MAIN CONTRACT NO. , QTY, PRICE, UNIT, PRICE UNIT, RATIO columns
COUNTERPARTY and AMOUNT should not be editable after saving (they can only edit these when split)
Change chinese translation for Third party: 第三方 to 收/付款Counterparty should not be compulsory
When COUNTERPARTY ≠ THIRD PARTY, highlight COUNTERPARTY green
When filter Trade tab in new physical trades by product, add new row will appear in the table automatically
...
f. Invoice
If this step is not required yet, please proceed to the next step and return to complete this step when necessary.
This section displays the details of your invoice for all physical trades.
The system will follow this order of priority : Settlement Qty/Price > Estimated Price > Contract Actual Qty/Price > Qty/Provisional Price tocalculate data.
1. To access this section, click on 'Trade', following by 'New Physical Trades' from the navigation sidebar on the left. Click on the 'INVOICE' tab at the top of the page to access this section.
2. Click on the drop-down list to display RECEIVED/PAID invoices and the corresponding tables will be reflected accordingly.
...
The Start Date is 1 month before today's date by default. Please feel free to change the Start Date and End Date (can be any date beyond today's date) accordingly. The dates will remain according to your settings until you log out.
...
Search bar: Search for keywords in the search bar for relevant data to be displayed
Table Headers: 'Sort' and 'Filter' data using the functions in the table headers (Please refer to Table Settings for table functionalities).
3. RECEIVED INVOICE:
Please select from the Unassigned/Assigned drop-down list to select
Unassigned - will show all invoices without Contract No.
Assigned - will show all invoices with Contract No.
Upload Invoice
You are highly recommended to upload your invoice into the system (the units will be captured automatically 吨— Metric Ton; KG— kilogram), instead of manually inputting the data (click '+ Add Row' button located above the table). Depending on the data in your invoice, once you upload your invoice, the following fields should be filled:
Date
PSL Type
Ledger Type
Invoice Prod
Unit
Qty
Amount
Total Price & Tax
Counterparty
You will then be required to input Company and Ccy (Currency) before saving the data. Once saved, the invoice item will remain in the Unassigned table until you are ready to assign the contract number.
Once you are ready to assign contract number to the invoice, you may enter the Unassigned table and select from the Contract No. drop down list to assign the contract number, and the relevant data (Contract No., Main Contract No., Un Inv Amt) will be updated accordingly. Click Save to save the data and the invoice item will be shifted to the Assigned table. The same steps will be repeated until the invoice item is fully assigned and Un Inv Amt will be 0.
Un Inv Amt = Contract Amount (viewable in Contract No. dropdown list) - Invoice Amount (Amount)
Will be updated immediately in Contract No. drop down list before saving once Invoice Amount (Amount) is input
Manual Input
If you choose to add row to input manually, if you want to select from Contract No. to auto fill details in the row according to the contract’s details in the dropdown list (if data is available), you must fill in Amount first. Contract No. of trades input in New Physical Trade table can be selected to auto fill details in the row according to the contract’s details (Company, Unit, Qty, Un Inv Amt and Counterparty if data is available). Otherwise, you may manually input the compulsory fields highlighted in red.
...
CONTRACT NO 合同编号: Key column linked to “PHYSICAL TRADE STATUS” 现货合同状态 app to monitor payment and invoice record.
If Contract No. has not been selected yet aka these fields are empty, they will be auto-filled: Main Contract No., Company, Unit, Qty, Un Inv Amt and Counterparty, if “Contract No.” is selected
If Contract No. has been selected previously aka these fields are already filled, only Company, Un Inv Amt, Counterparty will change according to the Contract No. So you will need to adjust the rest of the fields manually
Please refer to below for more information on how to input the fields. Cells highlighted in red in the table are compulsory fields and are thus necessary to input:
Invoice ID.: Invoice number, if applicable
Date: Date invoice is issued
PSL Type: Will be INVOICE by default
Ledger Type:Determine if it is a paid or received invoice, it is RECEIVED by default if the invoice dropdown list selected is RECEIVED; amount will always be positive
Paid: Amount paid to counterparty
Received: Amount received from counterparty
Invoice Prod: Name of product listed in invoice
Invoice Spec: Specification of product listed in invoice
Contract No.: Select from the dropdown list to select the Contract Number, and the corresponding data input in Trades tab will be auto-filled here (Main Contract No., Company, Unit, Qty, Un Inv Amt and Counterparty if data is available). These items will be displayed in the drop down list:
Contract No.
Main Contract No.
Phy Trade ID
Company
Counterparty
Product
Qty: Contract Actual Quantity or Quantity input in Trades tab
Price: Contract Actual Price in Trades tab
Un Inv Amt: Refers to invoice amount that has not been accounted for (not saved in Invoice table), you will be required to input Amount before you select Contract No., otherwise it will be Contract Amt by default once Contract No. is selected. Once you input values in Amount column to account for the invoice amount, the Un Inv Amt will be recalculated
Un Inv Amt = Contract Amount (viewable in Contract No. dropdown list) - Invoice Amount (Amount)
Contract Amt: Contract Actual Qty * Contract Actual Price
Main Contract No.: Main contract number, if applicable
Company: Name of company
Unit: Unit of product listed in invoice
Qty: Quantity of product listed in invoice
Amount: Input the amount to account for the invoice. Once you input values in Amount column to account for the invoice amount, the Un Inv Amt will be recalculated. For example, if the uninvoice amount is 1000, if you input 900 in the Amount column, the Un Inv Amt will be 100. This means that the invoice amount of 100 has not been issued yet. You may repeat the same step to make Un Inv Amt 0 which means that the invoice for the trades has been completely settled.
Un Inv Amt: Refers to invoice amount that has not been accounted for/settled. Once the invoice amount has been input in Invoice tab, the uninvoiced amount will be recalculated. For example, if the uninvoice amount is 1000, if you input 900 in the Amount column, the Un Inv Amt will be 100. This means that the invoice amount of 100 has not been issued yet. You may repeat the same step to make Un Inv Amt 0 which means that the invoice for the trades has been completely settled.
Tax Amt: AMOUNT * TAX RATE
Total Price & Tax: AMOUNT + TAX AMT
Ccy: Invoice currency
Counterparty: Name of counterparty
Split Function
To split your invoice amount, tick a row and click on Split. You can only split 1 invoice at any one time. The row you have selected will be reflected in the table on the left. 3 split rows on the right are selected by default, you may click on Add Row to add more rows or tick the row and click on Delete Row to delete the rows. If the split amount is negative, the ledger type will be Paid; if the split amount is positive, the ledger type will be Received.
Once you have determined the number of split rows on the right, only Total Price & Tax column must be input in order to save successfully (you may keep the first row empty and input the other rows first, and once other rows are input, the first row will be auto calculated)
...
You may repeat the same steps to split the invoice amounts.
Recalculate Function
PAID INVOICE
Please refer to below for more information on how to input the fields. Cells highlighted in red in the table are compulsory fields and are thus necessary to input:
Invoice ID.: Invoice number, if applicable
Date: Date invoice is issued
Contract No.: Select from the dropdown list to select the Contract Number, and the corresponding data input in Trades tab will be auto-filled here (Main Contract No., Company, Unit, Qty, Un Inv Amt and Counterparty if data is available)
Contract No.
Main Contract No.
Phy Trade ID
Company
Counterparty
Product
Qty: Contract Actual Quantity or Quantity input in Trades tab
Price: Contract Actual Price in Trades tab
Un Inv Amt: Refers to invoice amount that has not been accounted for (not saved in Invoice table), will be Contract Amt by default once Contract No. is selected. Once you input values in Amount column to account for the invoice amount, the Un Inv Amt will be recalculated
Contract Amt: Contract Actual Qty * Contract Actual Price
Main Contract No.: Main contract number, if applicable
Product: Name of product
Specification: Specification of product
Company: Name of company
Unit: Unit of product listed in invoice
Items:
Counterparty: Name of counterparty
Qty: Quantity of product listed in invoice; Priority：CONTRACT ACTUAL QTY > QTY
Price: Price listed in invoice; Priority：CONTRACT ACTUAL PRICE > PROVISIONAL PRICE
Amt: QTY * PRICE
Amt before Tax: AMT - AMT BEFORE TAX
Tax Amt:
Remarks
Invoice No.
If Tax Incentive: if inv_tax_rate = 0 : 1; else : 0
Tax Incentive Content: if inv_tax_rate = 0 : zero tax (免税）; else : null
Zero Tax Indicator: if inv_tax_rate = 0 : 1; else : null
Invoice Type: if inv_tax_rate = 0 : General（普票）; else : Special（专票）
Tax Rate: Invoice tax rate
Logic:
In 5 conditions FE should change the un payment in dropdown list of contract (before save):
1: Assign contract no to PSL
2: Change the contract no (from A to B)
3: Delete the contract no
4: Delete row with contract no
5: Change psl amt with contract no
1、UN INV AMT （未开票金额） - invoice
2、未收/付款 - PSL
un_inv = CONTRACT AMT - inv_amt
un_payment = CONTRACT AMT - payment_amt
in invoice table and psl table, inv_amt and psl_amt in Database should be always positive.
we use ledger type to control the amt should be positive or negative.
if split in psl into negative, I suggest we update ledger type to PAID (negative), RECEIVED (positive).
When users choose the “Assigned(已分配）” in drop down list，table will show all PSL or invoice with contract no.; when users choose “Unassigned（未分配）”, table will show all PSL or invoice without contract no.
...
g. Deals
This section displays the details of your deals and associated trades to allow you to monitor your outstanding and completed deals efficiently.
...
If Outstanding Qty is 0, it should not be highlighted in red. Only <0 or >0 will be highlighted in red.
Update MTM Pricing Directly
You will be able to update your MTM pricing here or edit directly in the physical trade page. You will be required to pre-fill your pricing code in the Physical Pricing Setting tab (select POTENTIAL under TRADE TYPE). Once done, you can select the pricing code under "MTM Pricing Code" for each deal number. Tick the row and click on "MTM Update" at the top right corner of the table.
...
For Paper/Physical Trade - If product is used in paper/physical trade, cannot delete the product in Product Data table. Will have to remove the product from the paper/physical trade before deleting
...
Check Outstanding Quantity
Click on the 'DEALS' tab at the top left corner of the page to view the details of your deal trades.
...
For more information, please refer to Guide to Dashboard.
...
Physical Trades App/Reports Lists
Physical Trade Inventory App/Reports Lists
...